Missed or Re-assessment of the Final Examination Policy

Definitions

• Aegrotat (AEG): a compassionate pass that lets a student continue in the program without completing all evaluation requirements, because of health and wellness circumstances.
• Exam period: the three days after the end of the subject or semester.
• Final examination: any evaluation held during the three days after the end of the subject or semester.
• Exam question review: a request by a student who failed an exam, or has concerns about the validity of their answers, to examine the questions or challenge the exam. The request must be made by email and is subject to the fee below unless waived.

Fee

The missed or review examination fee is CAD $75. It is not refundable. Pay through any payment method, or pay online by credit card through the exam fee payment page. If the exam is missed because of a reason protected by the Ontario Human Rights Code, the fee is waived at the discretion of the Dean or designate.

Procedure

1. As soon as you know about a conflict, or within two business days of missing or failing the exam, email Admissions and CPD Courses and arrange to speak with a student advisor.
2. The student advisor explains your options (aegrotat, missed exam, or re-assessment). This is a once-only opportunity in any 12-month period for each course or program.
3. The advisor confirms that you have not used this option in the past 12 months and that the course is eligible, then helps you complete the Application for Missed Examination. Exams that need special software, lab, or laptop arrangements may need approval from the Dean.
4. Submit the application and pay the fee within two business days of the missed exam or re-assessment date shown on the form. The application is not processed until the fee is paid.
5. The administering authority arranges a new exam with the faculty member.
6. You must confirm your exam date and time with the administering authority. The exam takes place within one week, and may be scheduled in the evening or on a weekend. It cannot be rescheduled for any reason.
7. After you write the exam, it is graded and your final grade is posted. If needed, you and your advisor are told if you cannot register in courses that require this one.

Exam Review

To review the exam questions or your answer sheet after an exam, submit the request form on your LMS program page and pay the fee. If the request is approved, College staff will contact you to book the review.

Responsibilities

• Administrator, Academic: makes sure this procedure is fully applied.
• Student: contacts the student advisor by email within two business days, completes the requirements, pays the fee, and confirms the exam date and time.
• Student advisor: advises the student and confirms eligibility.
• Administering authority: arranges the new exam and its grading.
• Administration: updates the grade as appropriate.

This policy follows the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and the College’s accessibility plan.