Enrolment Deferral Policy

A. Admission and LOA Validity

Admissions and LOAs are not open-ended. An LOA refers only to one specific program and campus for the intake stated in it. Admission is offered and accepted based on the intake dates you selected. Any admission or LOA fee already paid is non-transferable and non-refundable.

B. General Policy (Before the Program Starts)

• You must attend the College and complete registration on or before the LOA expiry date or the program start date.
• If your LOA or admission has expired and you cannot attend as first accepted, apply again as a new student using a different email address.
• Any admission or LOA fee already paid is non-transferable and non-refundable.
• An advance tuition deposit may be applied to the new admission once all conditions are met. If the new admission is not approved or accepted, you may request a refund of the advance tuition paid.
• If you accept the new offer and meet all conditions, you receive a new LOA and enrolment contract.
• Email the admissions administrator with your new admission reference number. Once a new application is received, your previous application is cancelled.

C. Deferral Requests with an Expired LOA

If your LOA has expired and you still want to study at CCEC, reapply for your program and session as a new student.

Your seat is not held until you meet all conditions in your offer letter or LOA, pay tuition according to its terms, and send proof of study permit approval. Send proof as soon as you receive it, or you may lose your seat: upload your visa or study permit approval. If your visa was refused, use this form.

D. Deferral for Students in Canada

If you request a deferral after arriving in Canada and attending the mandatory registration meeting, send a written request by email or through the Podio portal. The request and all applicable fees must be received 10 days before the program start date on your LOA. For example, if the program starts on the 29th of the month, the request and payment must be received by the 14th of that month.

E. Lost or Deleted Emails

You are responsible for checking your email regularly and for saving all documents from the College. Re-issuing an LOA because of a lost or deleted email costs CAD $50 per request.

Leave of Absence from an Active Course

A leave means you stop your studies for a reason, subject to your status in Canada. If the registrar approves your leave, you receive an authorized leave letter. During the leave you cannot attend classes or exams; continuing classes online is not a leave, and the College cannot issue a leave letter while you continue your studies. A leave means you will not graduate with your class on the current schedule. Active students can contact their admissions administrator for details.

International Students

Students with a study permit must study according to its conditions, including attending classes from within Canada. When you leave Canada, the border officer on your return must be satisfied that your absence was authorized and that you are enrolled to continue your studies. If you leave Canada during your studies, you may need to pause your education and carry an authorized leave letter when you re-enter. See IRCC guidance on authorized leave.

Online study does not require a study permit or physical presence in Canada. If you are considering leaving Canada during your studies, consult an authorized legal representative about your study permit conditions and re-entry.